Charles Schwab Payroll Tax Manager in Westlake, Texas

We believe that , when done right, investing liberates people to create their own destiny. We are driven by our purpose to champion every client’s goals with passion and integrity. We respect and appreciate the diversity of our employees, our clients, and the communities we serve. We challenge conventions strategically to create value for our clients, our firm and the world. We live and bring to life the concept of ‘own your tomorrow’ every day. We champion our employee strengths, guide their development, and invest in their long-term success. We hire optimistic, results-oriented, curious, innovative, and adaptable people with the desire to help our clients and one another succeed.

As a company, we were established by Chuck over 40 years ago to champion Main Street over Wall Street, and to help Americans transform themselves from earners to owners. Through advocacy and innovation, we work to make investing more affordable, accessible and understandable for all. As we enter our fifth decade, we are looking for talented, innovative and driven people who believe they can help themselves, and our clients, create a better future.

Our Opportunity:

The Payroll Tax Manager is an individual contributor responsible for managing all payroll tax activities, including creation of policy and procedures, manage internal and external tax audits, vendor oversight, system updates, project management, while complying with all Federal, State, and Local tax regulations. The Payroll Tax Manager will need to work closely with Corporate Tax, Stock Plan Services, Compensation, Benefits, HRIS and Payroll Staff on intricate tax projects and provide guidance and direction on tax related topics/issues. This role will interact directly with employees at all levels of the organization and provide expertise on tax withholding.

What you’ll do:

  • Ensure the organization’s compliance with payroll tax reporting and withholding responsibilities.

  • Manage and partner with external outsourced service providers for Payroll Tax. Monitor service level agreements, conduct regularly scheduled status meetings with account rep, ensure all open items are addressed timely, and annual service review meetings are conducted.

  • Ensure tax returns, not processed by outsourced vendor, are completed and accurate to avoid tax penalties.

  • Correspond with Federal, State and Local agencies immediately when issues are identified in order to mitigate penalties, and if needed, negotiate abatements.

  • Oversee the preparation and provide authorization of daily, monthly, quarterly, and annual reporting of Federal, State and Local withholding, as well as all tax wires.

  • Manage and successfully implement tax initiatives/projects associated with new legislation, annual W-2s, mergers/acquisitions, associated system and applications, and/or enhancements to existing processes or functionality (includes policy development to manage risk and exposure; system upgrades, enhancements and patches); including requirements analysis and documentation, design/build oversight, testing and deployment; Effectively partner with other departments to ensure needs are met through effective and documented requirements, test plans, implementation plans, operating procedures and controls.

  • Work cross functionally with Compensation and Stock vendor to ensure proper tax treatment and processing of stock options. This includes review and updates to daily file integrations, as well as the review and set up of new tax groups for employees in new locations, and the audit and reconciliation of all files to ensure all wages have been reported accurately, and are taxed appropriately.

  • Monitor relocation files from vendor and ensure files are processed with proper tax treatment

  • Monitor registration of new employment tax authorities and review updates to SUI rates per notices in Workday

  • Provide research and recommendations on ramification of upcoming tax laws and advise on tax related matters

  • Establish, prepare and maintain proper controls for internal and external auditors

  • Drive for continuous improvement by identifying and recommending solutions to address opportunities for improving existing process to further streamline and optimize operational effectiveness within Payroll tax.

What you"ll have:

  • Minimum of five years of domestic payroll and payroll tax knowledge, multi-state and multi-company is required.

  • Minimum of five years of handling all aspects of payroll tax duties and responsibilities, multi-state and multi-company preferred or equivalent is required.

  • Strong knowledge of applicable rules and regulations surrounding payroll tax as well as applicable systems knowledge.

  • Strong ability to read, comprehend and analyze intricate regulatory payroll tax information, including having a comprehensive understanding of payroll tax and the statutory environment, for Federal, local and state tax regulations.

  • Experience leading, managing or working with third party vendors.

  • Knowledge of WorkDay (particularly related to payroll and workforce administration)

  • Process improvement or simplification experience.

  • Advanced proficiency of Microsoft Excel and other Microsoft Office

  • Bachelor’s degree in business management, human resources and management, accounting, or other relevant discipline is preferred or at least five years of practical experience in payroll tax with a large multi-state and international company.

  • Certified Payroll Professional (CPP) designation is required.

  • Strong verbal presentation and written communication skills.

  • Analytical, problem solving and organizational skills applied in a constantly changing fast paced environment.

What you’ll get:

  • Everyday Wellness: Healthy Rewards, Onsite Fitness Classes, Healthy Food Choices, Wellness Champions

  • Financial Fitness: 401k Match, Employee Discounts, Personalized advice, Brokerage discounts

  • Work/Life Balance: Sabbatical, New Mothers returning to work Program, Tuition Reimbursement Programs, Time off to volunteer

  • Inclusion: Employee Resource Groups, Commitment to diversity, Strategic partnerships

  • Not just a job, but a career, with an opportunity to do the best work of your life

Learn more about Life@Schwab at http://www.aboutschwab.com/careers/lifeatschwab/" .

Charles Schwab & Co., Inc. is an equal opportunity and affirmative action employer committed to diversifying its workforce. It is Schwab's policy to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, disability, legally protected medical condition, genetic information, marital status, sexual orientation, protected veteran status, military status, citizenship status or any other status that is protected by law.

Position Located In: TX - Westlake