Charles Schwab Executive Assistant in San Francisco, California

We believe that, when done right, investing liberates people to create their own destiny. We are driven by our purpose to champion every client’s goals with passion and integrity. We respect and appreciate the diversity of our employees, our clients, and the communities we serve. We challenge conventions strategically to create value for our clients, our firm and the world. We live and bring to life the concept of ‘own your tomorrow’ every day. We champion our employee strengths, guide their development, and invest in their long-term success. We hire optimistic, results-oriented, curious, innovative, and adaptable people with the desire to help our clients and one another succeed.

As a company, we were established by Chuck over 40 years ago to champion Main Street over Wall Street, and to help Americans transform themselves from earners to owners. Through advocacy and innovation, we work to make investing more affordable, accessible and understandable for all. As we enter our fifth decade, we are looking for talented, innovative and driven people who believe they can help themselves, and our clients, create a better future.

Our Opportunity:

We are looking for an Executive Assistant to provide administrative support to the SVP and 2 VPs at Charles Schwab. The Executive Assistant will manage complex scheduling, travel, expense reports and other administrative responsibilities with the utmost confidentiality. The Executive Assistant will be a self-manager and have the self-confidence and experience to manage a complex and fast-paced office, while also being the glue that brings the team together.

What you’ll do:

  • Provide administrative support to the SVP and 2 VPs.

  • Calendar management, scheduling meetings/calls for internal and external participants.

  • Work with Administrative staff to coordinate scheduling with Senior Executives.

  • Set up regular 1:1 with Direct Reports and Business Partners and reschedule conflicts as they occur.

  • Set up routine staff meetings Set up other meetings that may be required on short notice.

  • Coordinate teleconferences and offsite meetings, utilizing WebEx when necessary.

  • Manage travel arrangements and expense reports.

  • Manage new employee onboarding process to include coordinating interview schedules, candidate travel, secure seating, procurement of supplies and technology.

  • Prepare materials utilizing an array of tools including Excel, Word, PowerPoint and Visio Order supplies through the Ariba system and other catalogs for the staff.

  • Other duties as may be assigned.

To learn more about the culture at Schwab, click here to meet our people at http://www.aboutschwab.com/careers/people/ .

What you have:

Essential skills include:

  • 5 plus years of Executive Administrative Assistant experience.

  • Highly developed PC skills, including demonstrated proficiency with Microsoft Word, Excel, PowerPoint, Outlook and Visio.

  • Strong organizational and administrative skills with the ability to anticipate, improvise, and adapt for optimal resolutions.

  • Outstanding interpersonal skills, work effectively on a team, maintain composure in stressful situations, and work under deadline pressures.

  • Highly productive, able to work effectively on a variety of projects simultaneously.

  • Excellent verbal and written communication skills -- able to communicate directly, concisely and/or diplomatically as required, knowing how, when and what to communicate.

  • Experience interacting with senior management level executives.

  • A minimum of a high school diploma, Bachelor's degree preferred.

  • Pro-active, results-oriented style delivering outstanding quality and timeliness, while working independently with little supervision.

  • Ability to develop and maintain strong partnerships within and outside the organization.

  • Resilience in a client-centered business model, where adaptability and communication skills are key.

What you’ll get:

  • Everyday Wellness: Health Rewards, Onsite Fitness Classes, Healthy Choices, Wellness Champions.

  • Financial Fitness: 401k Match, Employee Discounts, Personalized Advice, Brokerage Discounts.

  • Work/Life Balance: Sabbatical, New Mothers Returning to Work Program, Tuition Reimbursement Programs, Time Off to Volunteer.

  • Inclusion: Employee Resources Group, Commitment to Diversity, Strategic Partnerships.

  • Not just a job, but a career, with an opportunity to do the best work of your life.

Learn more about Life@Schwab at http://www.aboutschwab.com/careers/lifeatschwab/%22 .

Charles Schwab & Co., Inc. is an equal opportunity/affirmative action employer committed to diversifying its workforce. All applications are considered without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status (disabled veterans, recently separated veterans, active duty wartime or campaign badge veterans, Armed Forces service medal veterans), or based on any individual's status in any group or class protected by applicable federal, state or local law.

Position Located In: CA - San Francisco